Collaborative Meeting Process


Agenda Setting

At the Open Government PO monthly meeting, any PO can propose topics for POs from various ministries to vote. These topics typically come from proposals that have been raised by more than 5000 people on the Join platform, or proposed by the POs from different ministries. So far, issues that are 'interdepartmental', 'proposed frequently' or issues that involve 'pluralistic views' and 'public concerns' are more likely to be selected.

Slido Online Voting


Delegate Tasks and Responsibilities

Delegation of the wider work roles is key at the beginning to confirm the coordinators. The coordinators needs to contact the main petitioner, confirm the content of the proposal and the date of the collaborative meeting. Then they need to respond to the initial concern being raised on the Join platform, invite relevant stakeholders, and respond to the results of the meeting. The co-organizers need to attend meetings and provide relevant information.



The host team should grasp the context of the issue at this time. In the beginning, the PDIS team asks the coordinator to assist in understanding the position of the ministry, whether the representatives of public opinion or non-governmental organizations have concerns, how policies have been discussed in the past, and then compile the analysis of the topic. Then the PDIS team asks the co-organizers to assist in providing relevant research and information, or good articles with different opinions.

Issue Mapping Instruction (Traditional Chinese ver.)
Issue Mapping Instruction Online Platform
Stakeholder Map


Define Core Issues

A prep meeting can be hosted by PDIS after defining the core problems and clarifying the context. During the prep meeting, the presiding team, relevant ministries and departments must jointly plan the collaborative meeting process, identify the scope and aspects of the topic.

Challenge Statement
Online Mind Map


Deliberate Possible Solutions

Before the meeting, the administrative work such as notification of the meeting, list of attendees, sending out the topic manual, and so on, should also be confirmed. Also, relevant conditions such as seating arrangements, lunch, tea, and live broadcasts should be in place. In terms of topics, expectation management should be carried out by means of an information pack (detailing different aspects of the topic) and other methods before the meeting. During the meeting, the host should align participants' understanding of the issues, and then co-create possible solutions to the core problems with relevant stakeholders.

Idea Development sheet A
Idea Development sheet B
Live Stream
Online Mind Map


Update Policy

The Digital Minister who is in charge of Open Government reports to the premier and other ministers after collaborative meetings. If there are useful ideas generated in the collaborative meeting, it will be returned to the Executive Yuan administrative system. If the Executive Yuan does not have a specific ruling or policy objective, the ministries will consider whether the various opinions and ideas collected at the collaborative meetings need to be taken into account. If so, they will be included in the rest of the policy-making process and be dealt with in accordance with the existing administrative procedures.